CJCC Administrative Coordinator
- What Success Looks Like In This Job
This position provides advanced administrative support for a progressive and forward-thinking department, Community Safety and Well-being. As an integral member of a fun, cohesive, multi-disciplinary and high-performing team, this role delivers exceptional customer service and administrative expertise while exhibiting our organizational norms and values. Reporting to the Administrative Supervisor responsibilities include supporting the local Criminal Justice Coordinating Council (CJCC) by performing meeting coordination, data and policy review, legal and scientific research, collection and distribution of information and consultation to entities in the local criminal justice system.
- Examples of Duties for Success
Coordinate meetings comprised of elected officials, municipal and county department heads, judicial officers and law enforcement personnel; captures notes and action items, prepares and disseminates minutes.
Assists with strategic planning documents, performs process and outcome evaluations of programs and policies, provides system coordination and group facilitation.
Provides support to and attends CJCC and related committees, including but not limited to the preparation of agendas, meeting summaries and strategic documents.
Identifies grant and other funding opportunities; prepares grant requests and submissions; coordinates and facilitates active grants and prepares related reporting.
Coordinates the maintenance of the Council’s website to ensure its information is accurate and complete.
Monitor the approved annual CJCC budget in collaboration with the Chair and in accordance with County policies.
Perform general administrative duties in support of the department's goals and objectives.
Research policies, statutes, ordinances, guidelines, administrative rules, etc. as they pertain to the department.
Maintain contact lists, organizational chart(s), supply inventory, accesses/permissions, and key control.
Coordinate department calendars, meeting rooms, shared spaces, and resources.
Compose formal memos, correspondence, and documents.
Maintain confidentiality while assisting with sensitive matters and information.
Perform other related duties, special projects and responsibilities as required, may also receive specific assignments from the CJCC through it’s Chair.
- Qualifications for Success
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Knowledge of proper use of the English language, spelling, grammar, and punctuation. Knowledge of business letter writing and basic report preparation, including independently preparing correspondence and memoranda.
Ability to utilize modern office equipment, including computer equipment, printers/copiers, scanners, and telephone.
Ability to operate computer software programs such as Microsoft Word, Excel, PowerPoint, NeoGov, JDEdwards, Sharepoint, and other proprietary and/or web-based systems.
Ability to utilize a financial accounting system for purchasing, budgeting, and accounts payable.
Knowledge of record keeping and filing techniques including electronic files.
Ability to learn the functions, structure, and organizational policies, values, norms, and goals of the County and Department.
Ability to understand the organization and operation of the County and of outside agencies as necessary to assume assigned responsibilities.
Ability to interpret and apply administrative and departmental policies, procedures, laws, and regulations.
Ability and skill to adapt and respond to changing priorities.
Ability to respond to questions from the public and county personnel regarding policies and procedures in assigned areas.
Ability to perform responsible and difficult clerical/administrative work involving the use of independent judgment and personal initiative.
Ability to analyze situations carefully and adopt effective courses of action. Ability to work independently in the absence of supervision.
Ability to research, analyze and summarize data.
Ability to maintain confidentiality of information related to sensitive situations. Communicate clearly and concisely, both orally and in writing. Must have excellent communication and organizational skills when communicating with stakeholders.
Ability to tactfully manage the concerns of policy-makers who sometimes have competing priorities.
Knowledge of the purpose structure, and funding sources of government agencies at the municipal, county and state levels.
- More Qualifications for Success
Three (3) years of responsible office support experience.
1-3 years of experience working in a state or local level criminal justice council.
Education and Training:
High School Diploma or GED Equivalent, supplemented by relevant training and/or course work.
College level course work in Business Administration, Public Administration, Computer Science, or a related field is desirable.
Knowledge, Skills and Abilities
Knowledge of the criminal justice system
Research methodology, and statistical analysis procedures preferred.
Proficient in the use of spreadsheet, word processing, and presentation software.
Ability to analyze and interpret complex data to present findings.
License or Certificate:
Possession of, or ability to obtain, Colorado certification of CCIC/NCIC operation.