HR Leave Specialist
- What Success Looks Like In This Job
Administrates and coordinates the Family and Medical Leave Act (FMLA) and American with Disabilities Act (ADA) while ensuring compliance with federal, state and local regulations. This position is the primary point of contact for all leave inquires. The position will also assist with leave related payroll inquiries and will be expected to provide frequent training for front line staff and supervisors.
- Examples of Duties for Success
Administers various leave programs, including FMLA, ADA, Military Leave as it pertains to county policy and Disability leave
Serves as the point of contact for all leave and disability inquiries and questions.
Monitors all open leave cases; tracks the use of accrued leave hours to ensure employee leave, and pay is accurate and prepares and maintains leave and disability utilization reports
Coordinates and administers the FMLA program as directed in accordance with applicable federal and state laws and County policies to include communicating with employees, supervisors and physicians throughout the FMLA process
Receives and reviews FMLA requests to determine employee qualification status.
Provides employee with appropriate FMLA forms and information and processes completed physician certifications or re-certifications and return to work releases.
Approves and/or denies leave cases based on relevant medical information
Informs employees and supervisors of related rights and responsibilities while maintaining appropriate confidentiality of employee medical information.
Works with employees to ensure all relevant medical documentation is completed and submitted for timely review.
Maintains contact with employees on leave and coordinates the employee return to work process to include communicating with the employee's department regarding the employee's return to work status
Coordinates with Short Term Disability (STD) carrier and responds to inquiries providing timely information needed for claim review.
Calculates employee benefit contributions and appropriate deductions and enters into the HRIS system within established deadlines. Monitors employees for continued STD eligibility and updates records and HRIS as appropriate.
Prepares correspondence notifying employees of FMLA exhaustion
Provides employees information on available benefits, such as Long-Term Disability (LTD) and possible accommodation under the Americans with Disabilities Act (ADA).
Serves as initial point of contact for questions regarding ADA as assigned and ensures compliance with federal law
Maintains filing system for both FMLA and STD, including preparing new files and purging files for archiving.
Updates HRIS system as needed when employee transitions to Long Term Disability (LTD)
Ensures confidential files are maintained in accordance with Health Insurance Portability and Accountability Act (HIPAA) regulations and Employee Privacy guidelines
Attends training sessions to learn concepts, principles, practices and applications of human resources work, studies applicable rules and regulations, and receives instruction in the interpretation and application of appropriate laws, rules, regulations, and procedures
Performs other duties as required. Perform general clerical tasks such as distributing mail, distributing faxes, composing routine correspondence, typing and filing documents and forms, making copies, and locating appropriate resource information
Operate a variety of office equipment including copiers, folding machine, and computer; input and retrieve data; organize and maintain personal computer and network drive documents
Perform data entry tasks with a high level of accuracy
Perform other related duties and responsibilities as required
- Qualifications for Success
Minimum two years leave administration experience.
Prior payroll experience is helpful.
Ability to utilize Microsoft Office Suite including, Outlook, Excel and Word is required.
Associates or Bachelors degree in Human Resources or related field is desirable.
HR Certification such as HRCI or SHRM is beneficial.