Job Description

Overall Job Objective

What Success Looks Like In This Job

To perform a wide variety of responsible and complex accounting and financial tasks, supporting a section of the Human Services department. Responsibilities will include trend and scenario analysis, evaluation of grant regulations and requirements for obligations, ability to foresee spending irregularities with the frequent monitoring of programs, leading the development and implementation of process improvements, proposing applicable changes to policies and procedures, maintaining program compliance with regular fiscal oversight, and acting as a management team member leading in the evaluation of financial consequences of decisions.

This position for someone looking for a solid Finance career!

Examples of Duties for Success

  • Develop and maintain systems, methods, and procedures to facilitate grant budgeting and tracking of allocations
  • Lead the preparation of annual grant budget for submission to Director and BOCC
  • Preparation of grant Cost Allocation Plan (CAP)
  • Regular monitoring of the CAP to ensure formulas are accurate and in compliance
  • Preparation of monthly fiscal and budget reports for oversight boards
  • Setup of Workplans and Workbooks, quality control check of vouchers, P-Card statements, etc.prior to grant administrator approval
  • Advise and assist grant administrator with preparation of Annual State Plan that includes original Workplans and Workbooks, and cost projections
  • Preparation of annual grant Cost Projection and follow-up to ensure expenditures are within budget
  • Monthly monitoring of program expenditures to ensure proper allocation to appropriate programs and cost pools
  • Prepare/track monthly budget projection for each program to ensure compliance with allowable expenditure rates as stated in Annual Plan
  • Recommend and reallocate budgeted grant cost categories as necessary
  • Prepare annual sample of vouchers and PC expenditures for audit
  • Regular meetings with grant administrator to discuss fiscal and budget status and strategies
  • Prepare monthly expense reports for grant administrator, program supervisors, and necessary state reporting
  • Prepare and submit grant cash draw requests to state
  • Attend periodic financial managers meetings with state
  • Prepare yearly contract close-out packages
  • Prepare historical trend analysis information of actual expenditures by program
  • Prepare a monthly line-item budget by program, which supports tracking of yearly grant budget
  • Track training institution expenditures and cost per client
  • Prepare cost/benefit analysis for training programs and outcomes resulting from participant expenditures
  • Monitor and advise administrator on contract monies, track amounts billed and paid against allocations
  • Develop processes to remediate reconciling items from occurring and identify solutions
  • Key liaison for external monitors and independent auditors on accounting matters
  • Responsible to champion improvements to internal control and fiscal procedures
  • Perform other related duties and responsibilities as assigned and required

Qualifications for Success

  • Generally Accepted Accounting Principles (GAAP)
  • Principles, methods, and practices of budgeting and finance
  • Principles and practices of mathematics statistics and financial analysis
  • Business letter writing and complex fiscal report preparation
  • Proper English usage, spelling, grammar, and punctuation
  • Interpret, apply, and provide advice regarding pertinent Federal, State, and local laws, codes and regulations 
  • Interpret, apply, and contribute to administrative and departmental policies and procedures
  • Understand the organization and operation of the county and of outside agencies as necessary to assume assigned responsibilities
  • Communicate clearly and concisely, both orally and in writing
  • Participate in the development of the agency's five-year Consolidated Plan and annual Action Plan
  • Ensure compliance and audit-readiness by maintaining master files
  • Perform special projects and assignments as requested as they relate to fiscal operations
  • Determine long-term financial consequences and make funding suggestions to ensure the department is within budget and in compliance with grant requirements
  • Compile and maintain accurate, complex, and extensive records
  • Maintain calendar with fiscal/grant deadlines
  • Research, analyze, and summarize financial data
  • Provide input to executive decisions regarding fiscal requests, training requests, attendance, and reconciliation of grant expenditures
  • Analyze situations carefully and adopt effective courses of action
  • Work independently in the absence of supervision
  • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work

More Qualifications for Success

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: 

Experience:

  • Four  years of grant administration, finance, budgeting, accounting, or related experience 

Education and Training:
  • Bachelor's Degree from an accredited college or university with major course work in finance, business administration, or accounting

License or Certificate:
  • None

Background Check:
  • Must pass a criminal background check

Application Instructions

Please apply for this position by following the link provided below. A new window will open on your screen and you will be directed to the Adams County Government employment website. From there, please follow the application directions provided. PLEASE MAKE SURE TO SAY YOU SAW THE AD ON JOBING.COM!

Apply Online